Terms of Reference (TOR) for ERP System Development in Procurement
Background and Purpose
SARD is a non-governmental organization operating in Northwest Syria. SARD is dedicated to delivering impactful humanitarian assistance through efficient and transparent operations. To enhance its operational capacity, SARD seeks to develop a comprehensive and integrated Enterprise Resource Planning (ERP) system focused on procurement logistics, and asset management.
This initiative aims to:
- Streamline procurement and logistics workflows.
- Ensure compliance with donor and organizational requirements.
- Integrate procurement with finance, logistics, warehousing, transportation, and human resources.
- Provide real-time tracking of procurement, inventory, and asset movements.
- Establish a scalable and cost-effective digital system that supports SARD’s growth while maintaining quality and accountability.
Objectives
The ERP system aims to:
- Digitize and automate both procurement and logistics workflows.
- Improve warehouse and fleet management through real-time tracking.
- Enable budget validation before procurement transactions are approved.
- Enhance decision-making through real-time data access and analytics.
- Provide a secure, user-friendly interface for all stakeholders.
- Ensure compliance and accountability in procurement and asset management.
- Enforce approval workflows based on predefined procurement thresholds.
- Enable seamless integration with existing organizational systems.
Submission Guidelines
Interested vendors should submit the following documents:
- Technical Proposal
- Detailed approach to ERP system development.
- Description of relevant experience in procurement, logistics, and asset management solutions.
- Proposed system architecture, technology stack, and security measures.
- Implementation timeline with key milestones.
- Financial Proposal
- Detailed cost breakdown per Scope of Work (A, B, C, D).
- SARD reserves the right to select specific modules or phases for implementation.
- Maintenance and support costs (yearly or multi-year options).
- Any licensing or third-party integration costs, if applicable.
- Work Plan & Timeline
- Phased implementation schedule aligned with SARD’s operational needs.
- Training and capacity-building plan for staff.
- Proposed post-deployment support and maintenance strategy.
Proposals submission:
- All Proposals are to be submitted to SARD through email: [email protected]
- The deadline to submit proposals is 30 March 2025 Time in Turkey: 11:59 PM. Proposals submitted after the deadline will not be evaluated.
- For inquiries, please e-mail: [email protected] – The email inquiries subject line should start with: “Inquiries – ERP System”
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