Pazartesi, Mart 17, 2025

Tender Notice: ERP System Development

Terms of Reference (TOR) for ERP System Development in Procurement

 

Background and Purpose

SARD is a non-governmental organization operating in Northwest Syria. SARD is dedicated to delivering impactful humanitarian assistance through efficient and transparent operations. To enhance its operational capacity, SARD seeks to develop a comprehensive and integrated Enterprise Resource Planning (ERP) system focused on procurement logistics, and asset management.

 

This initiative aims to:

  • Streamline procurement and logistics workflows.
  • Ensure compliance with donor and organizational requirements.
  • Integrate procurement with finance, logistics, warehousing, transportation, and human resources.
  • Provide real-time tracking of procurement, inventory, and asset movements.
  • Establish a scalable and cost-effective digital system that supports SARD’s growth while maintaining quality and accountability.

 

Objectives

The ERP system aims to:

  • Digitize and automate both procurement and logistics workflows.
  • Improve warehouse and fleet management through real-time tracking.
  • Enable budget validation before procurement transactions are approved.
  • Enhance decision-making through real-time data access and analytics.
  • Provide a secure, user-friendly interface for all stakeholders.
  • Ensure compliance and accountability in procurement and asset management.
  • Enforce approval workflows based on predefined procurement thresholds.
  • Enable seamless integration with existing organizational systems.

 

Submission Guidelines

Interested vendors should submit the following documents:

  1. Technical Proposal
  • Detailed approach to ERP system development.
  • Description of relevant experience in procurement, logistics, and asset management solutions.
  • Proposed system architecture, technology stack, and security measures.
  • Implementation timeline with key milestones.
  1. Financial Proposal
  • Detailed cost breakdown per Scope of Work (A, B, C, D).
  • SARD reserves the right to select specific modules or phases for implementation.
  • Maintenance and support costs (yearly or multi-year options).
  • Any licensing or third-party integration costs, if applicable.
  1. Work Plan & Timeline
  • Phased implementation schedule aligned with SARD’s operational needs.
  • Training and capacity-building plan for staff.
  • Proposed post-deployment support and maintenance strategy.

 

Proposals submission:

  • All Proposals are to be submitted to SARD through email: [email protected]
  • The deadline to submit proposals is 30 March 2025 Time in Turkey: 11:59 PM. Proposals submitted after the deadline will not be evaluated. 
  • For inquiries, please e-mail: [email protected] – The email inquiries subject line should start with: “Inquiries – ERP System”

 

Please click on the link below to access full procurement notice:

Terms of Reference ERP System

Declaration of non-conflict of interest

SARD Code Of Conduct 00 EN (1)